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Accounting/Data Entry Clerk
WA - Kent
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Opportunity Snapshot
We are hiring today for our growth tomorrow and we'll invest in your professional development, including ongoing training, assuming you demonstrate commitment and deliver results. We have posted 25% growth year over year for several years, and as you contribute to that growth you will be in a position to take advantage of the opportunities it creates. In addition to joining a stable industry leader, you'll become part of a cohesive and collaborative team that values mutual respect. We'll look to you to "own" your functional areas in an atmosphere that emphasizes responsibility and accountability.
You'll provide billing and payroll support and more for our Pacific Northwest service business. To be a good fit for this opportunity you will have solid experience (1-3 years) with data entry responsibilities, and you can demonstrate your detail orientation and strong attention to accuracy. We're looking for a reliable, dependable individual with strong communication skills and the track record of contributing to a team through regular attendance and the motivation to grow and make a contribution to the office. You also will need familiarity with computer applications such as MS Excel. Experience in the HVAC industry is a plus.
ACCO is one of the largest mechanical contractors in the United States and a leader in the development of the design/construct approach for HVAC, plumbing, process piping, control systems, engineering, construction, building automation, and service. Established in 1934, ACCO is an employee owned company, with offices located up and down the West Coast. We offer highly competitive benefits.
What's in It for You
Stability and growth -- employee ownership means that our employees are stakeholders, creating a very stable and predictable corporate environment that our employees and customers can depend on over the long term. At the same time, we have aggressive plans for growth across the company. Our service business is relatively recession-proof, as most businesses find it more cost effective to repair existing equipment than to replace it.
Training and empowerment -- we'll provide you with internal and external training, including spending time in our San Leandro, CA office. We'll look to you to achieve your goals independently, providing support when you need it and "elbow room" when you don't.
Great work environment -- we have an unusually large number of employees who have been with us 20 years or longer, and for good reason -- we are very successful and enjoy a friendly and supportive atmosphere that benefits from our old-fashioned values and years of experience. At the same time, this best-in-class environment is extremely entrepreneurial, placing creativity and self-motivation in high regard. We'll be as flexible as possible in setting your hours (the office is open from 7 AM to 5:30 PM), as long as you maintain a predictable schedule.
Pride -- you'll join a 70-year tradition of quality and integrity that has driven ACCO Engineered Systems to the top of its industry. Excellent compensation -- in addition to a competitive wage, we offer comprehensive benefits, which includes health, dental, vision, life, and disability insurance; flexible spending and dependant care account options; a 401(k) plan with corporate match; an educational reimbursement program; paid vacation and holidays; and more.
More About Your Role
If you're a good fit for this position, you already know most of what this job entails. However, to be sure we're providing a complete picture, here are some details.
In the Kent office we provide design and construction as well as service and repair of building mechanical systems in Washington, Idaho, and Oregon, and the facility includes everything from fabrication to engineering to administration. Joining the service side, you will report to the General Manager and take your daily direction from the Area Coordinator/Administrative Support Supervisor. You will work with an Administrative Support Specialist and a Receptionist in the office.
You will focus on inputting data for payroll and billing, among other activities, primarily using WennSoft, a Windows-based industry-specific business management program. With regard to payroll you will enter information for our people and send it to the corporate office. Billing mainly involves data entry from field documents such as work orders and spreadsheets. You also will process purchase orders, proposals from the sales department, and contribute in other areas.
There are three main aspects of the service business and they will impact your activities:
We provide regular service and maintenance per contracts.
During service calls we may discover equipment in need of repair, and we'll provide a quote to handle those repairs. For the most part such repairs need to happen quickly, so we usually turn these quotes around fast.
We respond to both emergency calls and requests for planned repairs and upgrades from both existing and new customers.
This means you will have tasks that need to be taken care of on a daily and monthly basis, things that need to be done in short order as they come up, and activities associated with longer term projects. On a regular basis you'll interact with the Field Service Supervisor as well as about 15 mechanics who call in from the field, providing information, ensuring payroll reporting is accurate, and more. In addition you'll work with the Sales team a couple of times a month regarding bids and other issues.
Keys to Success
In order to be an outstanding Accounting/Data Entry Clerk, you will:
Assume ownership and accountability for your area, but also know when to escalate issues to your supervisor and/or manager.
Communicate effectively with people in the field, providing them the info they need and ensuring you get the details you need.
Remain flexible in responding to issues that arise, such as emergency repairs, and respect the field personnel's need for timely support.
Be proactive about learning and growing professionally.
Bring a team player approach to working with others in the office.
If this sounds like the right mix of challenge and opportunity for you, and you meet the minimum qualifications, we want to hear from you!
Who We Are
Established in 1934, ACCO has grown to become one of the 10 largest mechanical contractors in the United States and a leader in the development of the design/construct approach for HVAC, plumbing, process piping, and control systems. Calling on our workforce of the highest qualified craftsmen across the nation, our specialties include heating, ventilating, air conditioning, refrigeration, process piping, plumbing, building controls, engineering, construction, building automation, and service.
Over the years we have combined our capabilities in engineering, fabrication, installation, commissioning, and service to meet the demands for competitive pricing, fast delivery, and high performance systems. Our recent work includes projects at Staples Arena, Disney Concert Hall, Boeing, Immunex, Kaiser MOB, Microsoft, Sun Microsystems, The Getty Center, Genentech, and Universal Studios.
As an employee-owned company, we are strongly committed to our products and customers. As a result, each year for the past several years our sales volume has topped $300 million. For more information, please visit www.accoes.com. Clicking on this link will open a new browser window, but be sure to come back to submit your resume!
Opportunity Snapshot
We are hiring today for our growth tomorrow and we'll invest in your professional development, including ongoing training, assuming you demonstrate commitment and deliver results. We have posted 25% growth year over year for several years, and as you contribute to that growth you will be in a position to take advantage of the opportunities it creates. In addition to joining a stable industry leader, you'll become part of a cohesive and collaborative team that values mutual respect. We'll look to you to "own" your functional areas in an atmosphere that emphasizes responsibility and accountability.
You'll provide billing and payroll support and more for our Pacific Northwest service business. To be a good fit for this opportunity you will have solid experience (1-3 years) with data entry responsibilities, and you can demonstrate your detail orientation and strong attention to accuracy. We're looking for a reliable, dependable individual with strong communication skills and the track record of contributing to a team through regular attendance and the motivation to grow and make a contribution to the office. You also will need familiarity with computer applications such as MS Excel. Experience in the HVAC industry is a plus.
ACCO is one of the largest mechanical contractors in the United States and a leader in the development of the design/construct approach for HVAC, plumbing, process piping, control systems, engineering, construction, building automation, and service. Established in 1934, ACCO is an employee owned company, with offices located up and down the West Coast. We offer highly competitive benefits.
What's in It for You
Stability and growth -- employee ownership means that our employees are stakeholders, creating a very stable and predictable corporate environment that our employees and customers can depend on over the long term. At the same time, we have aggressive plans for growth across the company. Our service business is relatively recession-proof, as most businesses find it more cost effective to repair existing equipment than to replace it.
Training and empowerment -- we'll provide you with internal and external training, including spending time in our San Leandro, CA office. We'll look to you to achieve your goals independently, providing support when you need it and "elbow room" when you don't.
Great work environment -- we have an unusually large number of employees who have been with us 20 years or longer, and for good reason -- we are very successful and enjoy a friendly and supportive atmosphere that benefits from our old-fashioned values and years of experience. At the same time, this best-in-class environment is extremely entrepreneurial, placing creativity and self-motivation in high regard. We'll be as flexible as possible in setting your hours (the office is open from 7 AM to 5:30 PM), as long as you maintain a predictable schedule.
Pride -- you'll join a 70-year tradition of quality and integrity that has driven ACCO Engineered Systems to the top of its industry. Excellent compensation -- in addition to a competitive wage, we offer comprehensive benefits, which includes health, dental, vision, life, and disability insurance; flexible spending and dependant care account options; a 401(k) plan with corporate match; an educational reimbursement program; paid vacation and holidays; and more.
More About Your Role
If you're a good fit for this position, you already know most of what this job entails. However, to be sure we're providing a complete picture, here are some details.
In the Kent office we provide design and construction as well as service and repair of building mechanical systems in Washington, Idaho, and Oregon, and the facility includes everything from fabrication to engineering to administration. Joining the service side, you will report to the General Manager and take your daily direction from the Area Coordinator/Administrative Support Supervisor. You will work with an Administrative Support Specialist and a Receptionist in the office.
You will focus on inputting data for payroll and billing, among other activities, primarily using WennSoft, a Windows-based industry-specific business management program. With regard to payroll you will enter information for our people and send it to the corporate office. Billing mainly involves data entry from field documents such as work orders and spreadsheets. You also will process purchase orders, proposals from the sales department, and contribute in other areas.
There are three main aspects of the service business and they will impact your activities:
We provide regular service and maintenance per contracts.
During service calls we may discover equipment in need of repair, and we'll provide a quote to handle those repairs. For the most part such repairs need to happen quickly, so we usually turn these quotes around fast.
We respond to both emergency calls and requests for planned repairs and upgrades from both existing and new customers.
This means you will have tasks that need to be taken care of on a daily and monthly basis, things that need to be done in short order as they come up, and activities associated with longer term projects. On a regular basis you'll interact with the Field Service Supervisor as well as about 15 mechanics who call in from the field, providing information, ensuring payroll reporting is accurate, and more. In addition you'll work with the Sales team a couple of times a month regarding bids and other issues.
Keys to Success
In order to be an outstanding Accounting/Data Entry Clerk, you will:
Assume ownership and accountability for your area, but also know when to escalate issues to your supervisor and/or manager.
Communicate effectively with people in the field, providing them the info they need and ensuring you get the details you need.
Remain flexible in responding to issues that arise, such as emergency repairs, and respect the field personnel's need for timely support.
Be proactive about learning and growing professionally.
Bring a team player approach to working with others in the office.
If this sounds like the right mix of challenge and opportunity for you, and you meet the minimum qualifications, we want to hear from you!
Who We Are
Established in 1934, ACCO has grown to become one of the 10 largest mechanical contractors in the United States and a leader in the development of the design/construct approach for HVAC, plumbing, process piping, and control systems. Calling on our workforce of the highest qualified craftsmen across the nation, our specialties include heating, ventilating, air conditioning, refrigeration, process piping, plumbing, building controls, engineering, construction, building automation, and service.
Over the years we have combined our capabilities in engineering, fabrication, installation, commissioning, and service to meet the demands for competitive pricing, fast delivery, and high performance systems. Our recent work includes projects at Staples Arena, Disney Concert Hall, Boeing, Immunex, Kaiser MOB, Microsoft, Sun Microsystems, The Getty Center, Genentech, and Universal Studios.
As an employee-owned company, we are strongly committed to our products and customers. As a result, each year for the past several years our sales volume has topped $300 million. For more information, please visit www.accoes.com. Clicking on this link will open a new browser window, but be sure to come back to submit your resume!
ACCO Engineered Systems is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
